Levant al-Sonora Minutes
Sunday, 13 April 2008
Old business
1 Current membership list request.
We received the membership list. It is short. Many people have not renewed.
2 Minutes of the previous meeting.
Trent forgot to bring hard copies of the old minutes. When the minutes have been amended and approved they will be posted on Tribe and the web site.
3 Demi Faraday is the new Treasurer.
4 MySpace and Facebook profiles.
Profiles had not yet been created on the major social networking sites. Demi volunteered to do this.
5 Web calender.
5.1 Tom will add the web calender to the web site.
5.2 Someone needs to contact promoters for calender information.
6 Forwarding financial records from the previous Treasurer.
This has been done and the new balance was verified.
Dance in the Park
There was a lot of discussion about the SCA, Encanto Park, and vending. Mahin contacted the Encanto Park administrator who reports that the behavior was not licensed and that there has been a crack down.
Mahin though sponsorship or advertising on the program could help with costs.
A ranch in Gilbert was proposed as an alternative to a park. Private property would remove many of the problems with fees and permits associated with having an event in a public facility.
Costs for a dance in the park could include facility use fees, stage or flooring rental, sound systems and microphones, water, bathrooms, tents for workshops, and tents for dressing rooms. In addition, the sound system would need electricity.
1 Dance in the Park timeline
May 1 Location selected.
June 1 Plan for promotion (teachers, flyers, news outlets, web calendars, MECDA publications.
July 1 Performers recruited and scheduled.
Event formally announced to the community.
August 1 Vendors recruited.
Mini-workshop instructors decided.
Sound system plans.
September 1 Active advertising to fully begin!
October 1 Handle final details of vendor tables, sound system, volunteers, and so on.
November 1 The Big Day!
December 1 Event recap, monetary profit or loss, new members, ideas for next time, and so on.
Studio Tour
A California chapter has had good results from sponsoring studio tours. Each month the tour visits a new studio. It is essentially a no-cost event that helps promote belly dance and good will for MECDA in the community.
Three studios would be enough to start the event. It would not be restricted to MECDA members. Possible participants were discussed.
New Business
1 Press list
Demi was going to assemble a press list to include The College Times, The New Times, The Arizona Republic, The Tribune papers, The Independent, and the Midtown Messenger.
2 Next Meeting
The next meeting will be at 9:30 AM on 11 May 2008 at Fair Trade Café.
Sunday, 13 April 2008
Old business
1 Current membership list request.
We received the membership list. It is short. Many people have not renewed.
2 Minutes of the previous meeting.
Trent forgot to bring hard copies of the old minutes. When the minutes have been amended and approved they will be posted on Tribe and the web site.
3 Demi Faraday is the new Treasurer.
4 MySpace and Facebook profiles.
Profiles had not yet been created on the major social networking sites. Demi volunteered to do this.
5 Web calender.
5.1 Tom will add the web calender to the web site.
5.2 Someone needs to contact promoters for calender information.
6 Forwarding financial records from the previous Treasurer.
This has been done and the new balance was verified.
Dance in the Park
There was a lot of discussion about the SCA, Encanto Park, and vending. Mahin contacted the Encanto Park administrator who reports that the behavior was not licensed and that there has been a crack down.
Mahin though sponsorship or advertising on the program could help with costs.
A ranch in Gilbert was proposed as an alternative to a park. Private property would remove many of the problems with fees and permits associated with having an event in a public facility.
Costs for a dance in the park could include facility use fees, stage or flooring rental, sound systems and microphones, water, bathrooms, tents for workshops, and tents for dressing rooms. In addition, the sound system would need electricity.
1 Dance in the Park timeline
May 1 Location selected.
June 1 Plan for promotion (teachers, flyers, news outlets, web calendars, MECDA publications.
July 1 Performers recruited and scheduled.
Event formally announced to the community.
August 1 Vendors recruited.
Mini-workshop instructors decided.
Sound system plans.
September 1 Active advertising to fully begin!
October 1 Handle final details of vendor tables, sound system, volunteers, and so on.
November 1 The Big Day!
December 1 Event recap, monetary profit or loss, new members, ideas for next time, and so on.
Studio Tour
A California chapter has had good results from sponsoring studio tours. Each month the tour visits a new studio. It is essentially a no-cost event that helps promote belly dance and good will for MECDA in the community.
Three studios would be enough to start the event. It would not be restricted to MECDA members. Possible participants were discussed.
New Business
1 Press list
Demi was going to assemble a press list to include The College Times, The New Times, The Arizona Republic, The Tribune papers, The Independent, and the Midtown Messenger.
2 Next Meeting
The next meeting will be at 9:30 AM on 11 May 2008 at Fair Trade Café.
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Phoenix
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